HOW DO I?
 
How Do I?. are step-by step instructions on how to perform tasks within Space Inventory.
 

The tasks have been listed alphabetically to allow for easy search on this page. Click here to switch to a list that is grouped by Location, Reports, References, Security and Other categories.
 
If you want to contribute a tip that could be useful to other users, or make a comment about this guide, use the e-mail process described under Provide System Feedback.
Contents
   
Change My Password
Download Reference Information in PDF Format
Download Reports in Excel Format
Download Reports in PDF Format
Find a Building
Find a Floor within a Building
Find a Property
Find a Specific Report
Go to Other UCLA Links
List All Reports by Category
List All Reports by Report Name
Login
Logout
Make My Own Report
Print Reference Information
Provide System Feedback
Request a User ID
Run a Report
Save Reference Information in PDF Format
Save Reports in Excel Format
Save Reports in PDF Format
See General Information about a Specific Report
Update my User Profile
View Reference Information
Go To Top


CHANGE MY PASSWORD
Click on the CONTACT US tab
  At the options list on the main page;
Click on UPDATE ACCOUNT to open the Edit Your Account Details form
  At the Edit Your Account Details form;
Input Old Password, New Password, New Password Again
Click on UPDATE when you have completed information edits
   
   
DOWNLOAD REFERENCE INFORMATION IN .PDF FORMAT
Click on the REFERENCES tab
  At the Reference document list on the main page;
Right click on the REFERENCE TEXT link (blue heading)
Click SAVE TARGET AS…
  At the Save As pop up screen;
Change SAVE IN to locate the file
Input the new FILE NAME
Click SAVE
   
 
DOWNLOAD REPORTS IN EXCEL FORMAT
You can only download a report that does not require input parameters
Select a report that specifies In Excel Format
  At the Report Generation screen;
Right click on RUN REPORT
Click on SAVE TARGET AS…
  At the Save As pop up screen;
Change SAVE IN to locate the file
Input the new FILE NAME
Click SAVE
   
   
DOWNLOAD REPORTS IN .PDF FORMAT
You can only download a report that does not require input parameters
Select a report that specifies In PDF Format
  At the Report Generation screen;
Right click on RUN REPORT
Click on SAVE TARGET AS...
  At the Save As pop up screen;
Change SAVE IN to locate the file
Input the new FILE NAME
Click SAVE
   
 
FIND A BUILDING
Click on the CAMPUS tab
  At the Campus main page;
Click on the BUILDING drop-down list to see all locations within all properties
Select a building from the BUILDING drop-down list. The page will refresh to provide information about the building
  OR
Click on the PROPERTY drop-down list to see all properties
Select a location from the PROPERTY drop-down list. The campus map will refresh to focus on the property
Click on the BUILDING drop-down list to see all locations within the selected property
Select a building from the BUILDING drop-down list. The page will refresh to provide information about the building
  OR
Click on an area on CAMPUS MAP. The campus map will refresh to focus on the property
Click on the BUILDING drop-down list to see all locations within the selected property
Select a building from the BUILDING drop-down list. The page will refresh to provide information about the building
   
   
FIND A FLOOR WITHIN A BUILDING
Click on the CAMPUS tab
  At the Campus main page;
Click on the BUILDING drop-down list to see all locations within all properties
Select a building from the BUILDING drop-down list. The page will refresh to provide information about the building
Click on the FLOOR drop-down list to see all floors within the selected building
Select a floor from the FLOOR drop-down list. The page will refresh to provide information about the floor
   
 
FIND A PROPERTY
Click on the CAMPUS tab
  At the Campus main page;
Click on the PROPERTY drop-down list to see all properties
Select a location from the PROPERTY drop-down list. The campus map will refresh to focus on the property
   
   
FIND A SPECIFIC REPORT
Click on the REPORTS tab
  On the Page menu bar;
Hover over the QUICK ACCESS MENU label to expand the Buildings, Rooms and Organization groups
Hover over a REPORT GROUP to expand the list of reports available for that group
Hover over a REPORT to expand the list of reporting options for the report
   
   
GO TO OTHER UCLA LINKS
Click on the REFERENCES tab
  At the Reference document list on the main page;
Scroll to the BOTTOM OF THE PAGE
Click on EXTERNAL LINK TEXT
   
 
LIST ALL REPORTS BY CATEGORY
Click on the REPORTS tab
  On the Page menu bar;
Hover over the LIST ALL REPORTS label to expand the By Report Name and By Categories options
Click on BY CATEGORIES. The main page will refresh to list all reports sorted by category and report name in alphabetic ascending order
   
   
LIST ALL REPORTS BY REPORT NAME
Click on the REPORTS tab
  On the Page menu bar;
Hover over the LIST ALL REPORTS label to expand the By Report Name and By Categories options
Click on BY REPORT NAME. The main page will refresh to list all reports sorted by report name in alphabetic ascending order
   
   
LOGIN
If the login box to the right of the main banner navigation bar shows LOGOUT, you are already logged in.
Click on the LOGIN tab. A login box will appear
  At the Login box;
Input USER ID
Input PASSWORD
Click SUBMIT
   
 
LOGOUT
If the login box to the right of the main banner navigation bar shows LOGIN, you are already logged out
Click on the LOGOUT tab
   
   
MAKE MY OWN REPORT
Users cannot create Ad Hoc reports with Space Inventory information at the present time. Instead, you can mail report requests to Space Administration for review and development.
Click on the CONTACT US tab
  At the options list on the Main page;
Click on GENERAL COMMENTS E-MAIL to open a new pre-addressed mail message (DO NOT change the addressee)
COPY other people as required
Type REPORT REQUEST on the Subject line
Type a BRIEF EXPLANATION OF THE INFORMATION YOU REQUIRE in the main body of the message
Include YOUR CONTACT INFORMATION in the text
Click on SEND
   
 
PRINT REFERENCE INFORMATION
Click on the REFERENCES tab
  At the Reference document list on the Main page;
Click on a REFERENCE TEXT link (blue heading). This will launch Acrobat and display the Reference document you selected
Click on the PRINT ICON in the Acrobat toolbar
  OR
Select FILE/PRINT from the browser menu
   
   
PROVIDE SYSTEM FEEDBACK
Use mail dialog to contact the System Administrator, raise questions, offer suggestions and provide feedback regarding the Space Inventory system.
Click on the CONTACT US tab
  At the options list on the Main page;
Click on GENERAL COMMENTS E-MAIL to open a new e-mail message
PROCESS E-MAIL in the normal manner.
   
   
REQUEST A USER ID
Click on the CONTACT US tab
  At the options list on the Main page;
Click on REQUEST FOR USER ID to open the User ID request form
Complete all REQUIRED FIELDS
    First Name
    Last Name
    E-Mail Address
    Notify By
    Purpose of Request
Click on the I AGREE button to process the request
   
 
RUN A REPORT
Click on the REPORTS tab
  On the Page menu bar;
Hover over the QUICK ACCESS MENU label to expand the Buildings, Rooms and Organization groups
Hover over a REPORT GROUP to expand the list of reports available for that group
Hover over a REPORT to expand the list of reporting options for the report
  Reporting options will provide;
    The ability to produce a single report in either Excel (spreadsheet) or .PDF (Acrobat specifically formatted) formats. Generated reports can be saved to local files.
  Reporting options may provide;
    The ability to directly download a single report in either Excel (spreadsheet) or .PDF (Acrobat specifically formatted) formats. See Download Reports. Reports that require parameter input cannot be directly downloaded
    The ability to input criteria for a report to select certain buildings
    The ability to retrieve historical records
Click on a REPORTING OPTION to invoke the pop-up report generation screen
  At the Report Generation screen;
SELECT THE PARAMETERS you require (if parameter selection is available)
Click on RUN REPORT
   
   
SAVE REFERENCE INFORMATION IN PDF FORMAT
Click on the REFERENCES tab
  At the Reference document list on the Main page;
Click on a REFERENCE TEXT link (blue heading)
  At the Report Review browser screen;
Select SAVE A COPY on the Acrobat toolbar (disk icon)
  At the Save A Copy pop up screen;
Change SAVE IN to locate the file
Input the new FILE NAME
Click SAVE
   
 
SAVE REPORTS IN EXCEL FORMAT
Run a report that specifies In Excel Format
  At the Report Review browser screen;
Select FILE/SAVE AS
  At the Save As pop up screen;
Change SAVE IN to locate the file
Input the new FILE NAME
Change the SAVE AS TYPE to Microsoft Excel Workbook (*.xls)
Click SAVE
   
   
SAVE REPORTS IN PDF FORMAT
Run a report that specifies In PDF Format
  At the Report Review browser screen;
Select SAVE A COPY on the Acrobat toolbar (disk icon)
  At the Save A Copy pop up screen;
Change SAVE IN to locate the file
Input the new FILE NAME
Click SAVE
   
 
SEE GENERAL INFORMATION ABOUT A SPECIFIC REPORT
Click on the REPORTS tab
  On the Page menu bar;
Click on a GROUP TEXT or QUICK ACCESS MENU link
  At the Reports Group List on the Main page;
Click on the PLUS ICON link next to a report name
   
   
UPDATE MY USER PROFILE
Click on the CONTACT US tab
  At the options list on the Main page;
Click on UPDATE ACCOUNT to open the Edit Your Account Details form
  At the Edit Your Account Details form;
  The request form defaults information to reflect the person who is logged into the system. The form allows you to update your E-Mail address and Campus Telephone Extension number.
Additional information edits, such as name changes, are handled through Help Desk contact at x61033.
EDIT DETAILS as necessary
Click on UPDATE when you have completed information edits
   
 
VIEW REFERENCE INFORMATION
Click on the REFERENCES tab
  At the Reference document list on the Main page;
Click on a REFERENCE TEXT link (blue heading).This will launch Acrobat and display the Reference document you selected.
  Use the disc icon to save the file to a local drive. Use the print icon to print the file.